As a Ship Management professional in the Office section, your role revolves around overseeing and coordinating the operations and maintenance of vessels owned or operated by the organization. You will be responsible for ensuring compliance with regulations, managing budgets, coordinating repairs and maintenance, and coordinating with various stakeholders. Here is a detailed job description for the position of Ship Management in the Office section:

1. Vessel Operations:
– Oversee the day-to-day operations of the vessels, ensuring compliance with maritime regulations, safety standards, and company policies.
– Coordinate vessel schedules, including port calls, loading and unloading of cargo, and crew changes.
– Monitor vessel performance, including fuel consumption, speed, and maintenance requirements.
– Collaborate with vessel captains and crew to ensure smooth operations and efficient utilization of resources.
– Coordinate with port authorities, customs officials, and other relevant stakeholders to ensure compliance with legal and regulatory requirements.

2. Budget and Cost Management:
– Develop and manage the budget for vessel operations, including expenses for fuel, maintenance, repairs, and crew salaries.
– Monitor and control costs to optimize operational efficiency and profitability.
– Identify cost-saving opportunities and implement measures to reduce expenses without compromising safety or quality.
– Review and approve invoices and expense claims related to vessel operations.

3. Maintenance and Repairs:
– Coordinate and schedule routine maintenance and inspections for vessels, including mechanical, electrical, and structural components.
– Plan and coordinate dry-dockings and major repairs, ensuring minimal disruption to vessel operations.
– Liaise with maintenance teams, shipyards, and external contractors to ensure timely and quality completion of repairs and maintenance work.
– Maintain accurate records of maintenance activities, including work orders, inspection reports, and equipment inventories.

4. Regulatory Compliance:
– Stay updated with relevant maritime regulations, industry standards, and best practices.
– Ensure vessels comply with international maritime conventions, flag state regulations, and classification society requirements.
– Coordinate inspections and audits by regulatory bodies, ensuring timely completion of required certifications and documentation.
– Implement and enforce safety and environmental policies and procedures to mitigate risks and ensure compliance.

5. Crew Management:
– Collaborate with the Crewing department to ensure adequate staffing levels and appropriate crew qualifications for assigned vessels.
– Monitor crew performance, welfare, and training requirements.
– Coordinate crew changes, including travel arrangements, visas, and immigration requirements.
– Address crew-related issues, including disputes, disciplinary actions, and welfare concerns.

6. Stakeholder Management:
– Liaise with charterers, clients, agents, and other stakeholders to ensure smooth communication and operational coordination.
– Respond to client inquiries, resolve operational issues, and maintain strong relationships with key stakeholders.
– Collaborate with legal and insurance teams to manage contractual obligations, insurance claims, and risk mitigation strategies.

Requirements:
– Bachelor’s degree in Marine Engineering, Naval Architecture, or a related field.
– Previous experience in ship management, vessel operations, or a similar role.
– In-depth knowledge of maritime regulations, industry standards, and best practices.
– Familiarity with vessel maintenance and repair procedures.
– Strong financial management skills, including budgeting and cost control.
– Excellent organizational and multitasking abilities to handle multiple vessels and priorities.
– Effective communication and interpersonal skills to interact with internal and external stakeholders.
– Proficiency in relevant software and systems used in ship management, such as fleet management software and maritime databases.
– Strong problem-solving and decision-making skills to address operational challenges and emergencies.
– Ability to work under pressure and adapt to changing circumstances.
– Knowledge of crewing regulations and crew management processes.
– Strong leadership and team management skills.
– Attention to detail and accuracy in maintaining records and documentation.
– Willingness to travel as required to visit vessels or attend meetings with stakeholders.