As a Personnel Manager in the Office section, your primary responsibility is to oversee the human resources functions and personnel management activities within the maritime organization. You will be responsible for managing the recruitment, onboarding, training, performance evaluation, and employee relations processes. Here is a detailed job description for the position of Personnel Manager in the Office section:

1. Recruitment and Selection:
– Develop and implement effective recruitment strategies to attract qualified candidates for various positions within the organization.
– Coordinate with hiring managers to identify staffing needs and create job descriptions and specifications.
– Conduct interviews, evaluate candidates, and make hiring recommendations.
– Collaborate with recruitment agencies, educational institutions, and professional organizations to enhance the talent pool.

2. Onboarding and Training:
– Facilitate the onboarding process for new employees, ensuring smooth assimilation into the organization.
– Develop and deliver orientation programs to familiarize new employees with company policies, procedures, and safety practices.
– Coordinate and provide training programs to enhance the skills and knowledge of existing employees.
– Monitor and evaluate training effectiveness, and make improvements as necessary.

3. Performance Management:
– Design and implement performance management systems to set clear goals, evaluate performance, and provide feedback.
– Conduct performance appraisals, identify training needs, and establish career development plans for employees.
– Address performance issues and provide guidance and support to managers in handling disciplinary actions or performance improvement plans.

4. Employee Relations and Engagement:
– Foster a positive work environment by promoting employee engagement, open communication, and teamwork.
– Address employee concerns, conflicts, and grievances in a timely and fair manner.
– Develop and implement employee recognition programs to promote a culture of appreciation and motivation.
– Monitor and ensure compliance with labor laws, regulations, and company policies.

5. HR Policies and Procedures:
– Develop and update HR policies and procedures in alignment with the organization’s goals and industry best practices.
– Ensure compliance with employment laws, regulations, and collective bargaining agreements.
– Maintain accurate and up-to-date personnel records and HR databases.
– Prepare HR reports and analytics for management, highlighting key HR metrics and trends.

6. Compensation and Benefits:
– Collaborate with the finance department to develop and administer competitive compensation and benefits programs.
– Conduct market research to benchmark salaries, benefits, and incentives to attract and retain top talent.
– Monitor and review employee benefit programs, ensuring compliance with legal requirements and industry standards.

Requirements:
– Bachelor’s degree in Human Resources, Business Administration, or a related field. HR certifications are advantageous.
– Proven experience in personnel management or HR roles, preferably in the maritime industry.
– Sound knowledge of HR principles, practices, and employment laws.
– Familiarity with maritime regulations, seafarer employment practices, and union agreements (if applicable).
– Strong understanding of recruitment and selection techniques, performance management, and employee relations.
– Excellent communication and interpersonal skills for effective collaboration with employees at all levels.
– Strong organizational and multitasking abilities to manage multiple HR functions and priorities.
– Analytical thinking and problem-solving skills to address HR challenges and propose suitable solutions.
– Proficiency in HRIS software and other relevant HR systems.
– Ability to maintain confidentiality and handle sensitive employee information.
– Strong commitment to professionalism, fairness, and ethical conduct in HR practices.
– Willingness to stay updated with industry trends and best practices in HR management.